You will need to explain on your submission why you were required to provide support to this person, and that there was nobody else available to provide support. Students are permitted one week of self-certified extension without evidence (two weeks for dissertations). You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date. 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream If you can imagine it, theres probably a society for it. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. EMC 'Extenuating Circumstances' (often known as 'ECs') are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. The IOE EC may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. endstream endobj 445 0 obj <>/Subtype/Form/Type/XObject>>stream If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please see, Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in the. mobility impairment, loss of concentration) and living in auniversityenvironment, Current treatment and / or medicationbeingundertaken, Side effects of any treatmentsormedication. ` & If a programme includes teaching after Term 3, students can also self-certify on a third separate occasion. Check if your circumstance meets the grounds for EC. If your application is accepted, youll be notified of your new deadline or circumstances either by email, letter or in person. You can still submit an EC as long as its before your formal results are published at the exam board. The best way of ensuring that you do well in your assessments is to get into good working habits that mean you are able to meet the deadlines that we set. UCL extends Extenuating Circumstances allowance as part of 'no detriment' package. Longer-term conditions and disabilities that you may have are covered by UCLs Student Support Framework. But life isnt always easy. We also remain committed to making the application process accessible regardless of income level, and provide automatic fee waivers in many cases. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. Any claims submitted after the assessment has started must be accompanied by evidence. If your EC request is late, and you do not provide a compelling reason, backed up by evidence, then your EC may be rejected even if the panel accepts that you had valid reasons for an EC at the time the assessment was due. The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. If you are unable to complete assignments or attend required classes/exams due to unforeseen circumstances, you can apply for extenuating circumstances. You must submit your late evidence no more than four weeks after submitting your EC application. All coursework, projects and dissertations must be submitted. What are extenuating circumstances for financial aid? /Tx BMC endstream endobj 447 0 obj <>/Subtype/Form/Type/XObject>>stream Extenuating circumstances are usually personal or health problems that we define as:"Exceptional, short-term events which are outside of a student's control and have a negative impact upon their ability to prepare for or take (sit) an assessment.". You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. You can get advice on your circumstances from your Departmental Tutor ortheAdviceService. If you had a SoRA extension, please state the date after the SoRA extension was granted. -q r^U: `pqEp{ \ 6 PCIY .3v0dRY?,egP{ .UbQN@N@A$n64r h You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. PREPARE. Step 2: gather the relevant evidence for your application. Appendices should be kept to a minimum and should not be used to get round the word limit. Your non-medical evidence should cover the following points: Disability and long term illness: Disability, including ongoing, long term illness and recurring and diagnosed illness would not usually be considered under the Extenuating Circumstances procedure, with the exception where there has been a particular worsening, serious episode or mental health crisis and documentary evidence can be provided. Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. Students will not be entitled to their SoRA adjustment again on top of an EC extension. These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. You can submit a self-certified EC to cover any assessments (including exams) falling within that period. Please avoid sending photographs that you think illustrate your condition. b`bd`a`%iHg`> Student handbooks should include everything you need to know about succeeding at university, and sometimes extenuating circumstances are needed to achieve your potential. This is synonymous with "mitigating," or "exceptional" circumstances. Events are for everyone, but weve highlighted ones that are family friendly or good for postgrads. kresge foundation jobs; dwarf rat vs mouse; sky internet down bolsover; terroni restaurant menu; Where students can self-certify, mitigation is limited to: Self-certified claims can be submittedno more than two weeks in advance of the affected assessments, and can only be submitted before an assessment takes place. follow the on-screen prompts to complete your application, A comprehensive guide on submitting an EC claim can be found here:Guide to submitting your claim on Portico, If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. Were led by studentsand that means youre in charge. From a casual class to captaining a competitive club, live an active lifestyle with us. Most course teachers expect students to discuss with them proposed topics for individual study, the methods of approach, and the sources or literature available; you can see course teachers for this purpose during their office hours; however they will not read drafts of coursework. This step-by-step guide will clarify how to do that. What qualifies for extenuating circumstances? Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. No. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) This is a guide to theUCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. However, if something comes up that you think will impact your ability to complete your assignments for us, the department applies the UCL Extenuating Circumstances Policy. before 12.00 noon on the due date. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submit earlier. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) 'Extenuating Circumstances' (ECs) are events which are unexpected, significantly disruptive and beyond your control, such as a serious illness or bereavement. /Tx BMC You can find a guide to submitting your claim on Portico on the UCL website. Some other situations beyond your control typically arent considered viable extenuating circumstances. All Extenuating Circumstances claims must now be submitted on Portico. /Tx BMC Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. You may wish to start by speaking with your personal tutor. UCLs Grounds for ECs explain what will normally be considered. The evidence must have (if applicable toyoursituation): Illness of a dependent or relative: Medical certificate or doctors letter, as above. Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. Lead your club, society and the whole Students' Union Nominate Now . Work will not be accepted by email. Make sure that you know what you need to submit and the deadline for submitting claims. Make sure that the date you have requested is allowed under the claim type you are submitting. Applying for an EC STEP 1. If you're struggling with situations beyond your control, extenuating circumstances could help. You will need to provide the additional evidence within four weeks of being contacted. endstream endobj 432 0 obj <>/ProcSet[/PDF]>>>>stream You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). If the deadline has already passed, the late submission may be condoned (i.e. You will need to provide the additional evidence within four weeks of being contacted. While this may seem counterproductive when youre struggling to meet deadlines, the small effort it will take could really improve your grade. Family emergency while studying abroad? HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ However, this may be accepted if there has been an acute flare up of a mental health or medical condition, related to exam stress, which can be documented with evidence from a doctor or other registeredmedicalpractitioner. Submit your EC application as soon as possible, normally no more than one week after the first affected assessment. It would be a good idea to speak with Fabien, if you can, alongside submitting your EC claim so that he can advise you on how best to deal with what has come up. On the application form you will be asked to state your deadline this should be the most recent deadline. You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. My GCSEs are 98877755 LNAT is 24 (last year it was 6 so very proud lol) I also applied to: Manchester, UCL, Warwick, Edinbrugh. /Tx BMC Extenuating Circumstances are circumstances which, Such circumstancesrarely occurand would normally be. endstream endobj 438 0 obj <>/Subtype/Form/Type/XObject>>stream '!g^ This is howyou make a difference during your time here, and while youre at it,addvaluable stuff to your CV, giveback to the communities youre living in and discover London in a unique way. Through the wide variety of taught modules we offer - from commercial and corporate law, human rights law and global health governance, to environmental law, intellectual property and legal history - you can explore your intellectual interests freely or choose to specialise in a particular area of legal research.. As part of the teaching and assessment throughout the programme, you will be . Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT If you do not submit the requested evidence, your claim will normally be rejected. Extenuating Circumstances include, but are not limited to: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual. Here are three students sharing their experiences of applying for financial support from us. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. Usually, you apply through your subjects department. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. Make sure you submit your application in plenty of time to reduce added stress. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. Extenuating Circumstances (often known as ECs) are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. If you cannot submit a self-certified EC claim, you will also need to provide the relevant evidence. endstream endobj 440 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 428 0 obj <>/Subtype/Form/Type/XObject>>stream /Tx BMC Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. how to apply for extenuating circumstances ucl. To download the form, and to see deadlines, log in to theExtenuation Informationpage (Sharepoint link). HPpuVru0 This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. A decision cannot be made until your evidence is received. This could be: A doctor's note A copy of your medical record A copy of your prescription note A picture of your medication hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb United Kingdom, Copyright 2023 University of East London, Extenuation Report 2015-16 for Academic Board, impair your examination performance prevent you from attending examinations or other types of assessment,or, prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date, unforeseeable-in that you could have no prior knowledge of the event concerned, and, unpreventable-in that you could do nothing reasonably in your power to prevent such an event, and, expected to have aserious impacton performance. Extension approved? If the student has a two-week EC extension approved the new deadline will be 22/5/23. Source: Glenn Cartsens Peters/Unsplash. If the mitigation you are applying for is not included in the Self-Certification Policy, you will need to provide evidence with your EC claim. You need to ensure that your submission for extenuating circumstances is made within one week of the circumstance taking place. University Way If you have used up your self-certifications or have a more complicated situation, this will take more time because the panel will need to discuss your case. If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. EMC It is your responsibility to ensure that the work is submitted on time. All illustrations must be discussed in the text. Extenuating circumstances are essentially a safety net there to catch you during your studies, helping you when things beyond your control go wrong. Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. /Tx BMC Extensions will be granted from the original or last approved deadline, not the decision date (students should therefore continue to work on their assessment if they are able to while a decision is being made). Non-medical evidence can include existing documents, such as an appointment letter, crime report or court document, or it can be specifically written for you in a letter or statement. Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. Letter or certificate froma doctor or other registered medical professional external totheUniversity. The specific requirements for coursework vary between different modules, and you should seek advice from course teachers and/or personal tutors. Self-certified ECs: No earlier than 2 weeks before the deadline. We live by four promises. For your application to be approved, youll need to provide evidence of your circumstances. The receiving office will forward your form confidentially to the appropriateperson. Requests submitted after the deadline, or after time-limited assessments have started, will not be approved. Police/crime report (a crime number on its own isnotacceptable). SeeSection 2.7: Self-Certification. endstream endobj 443 0 obj <>/Subtype/Form/Type/XObject>>stream All Extenuating Circumstances applications will be considered by the Departmental Extenuating Circumstances Panel and students will be advised of the outcome within one week of the meeting to discuss your case. If your familys financial circumstances have changed and the application fee now poses a financial hardship, you or your counselor may follow up with us to request a fee waiver. You can self-certify for ECs within certain conditions. In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. You are welcome, for example, to discuss coursework papers with other students, but there should not be substantial overlap in the text of the coursework papers submitted. The Student Disability website has further information there. EMC There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. If you do not submit the requested evidence, your claim will normally be rejected. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. It's National Student Money Week - the perfect time to remind you of the financial support we have available to you. Conventional ECs: No more than 2 weeks before the deadline and normally no more than 5 working days after the deadline. The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. We are not able to process ECs or respond to queries that are submtited by non-IOE students. Appeals should be submitted within 10 working days of receiving your outcome. If your reason for considering extenuating circumstances is medical, you will need to provide medical proof of your condition. Section 1.5: Providing Supporting Evidence, Recent Environmental Change and Biodiversity. Please note that if we receive your EC request by, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. endstream endobj 441 0 obj <>/Subtype/Form/Type/XObject>>stream References in the text should be in the author/date (Harvard) format. If you can find evidence, its a good idea to apply for conventional ECs. You must provide astatement thatmust verify how you have been affected and what impact this has had upon your assessment, and the dates when these circumstances occurred andcontinuedto. /Tx BMC Read the Extenuating Circumstances regulations before completing this form.2. For all submitted coursework students should state the number of words in the text (excluding tables and figures, footnotes, the bibliography and appendices but including quotations and references in the text) in their cover sheet. Compiling the relevant documents and information can help speed your application along. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. This will come into effect for 2024 applications (i.e. Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. HA Take a look in your student handbook to find the extenuating circumstance procedure. Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence. If you are not sure whether you should use Extenuating Circumstances,Section 1: How to Use This Frameworkincludes details of all the different support that is available to you. endstream endobj 427 0 obj <>/Subtype/Form/Type/XObject>>stream We offer our sincere sympathy and support to those impacted by natural disasters or other disruptions to the community. You can make an EC claim through Portico. All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. . Extenuating Circumstances are circumstances which impair your examination performance prevent you from attending examinations or other types of assessment, or prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date Such circumstances rarely occur and would normally be Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate . 419 0 obj <> endobj A conventional EC will need to be considered by the Geography EC panel and this can take up to 10 days if we are receiving a very high volume of requests. dissertations refer to the dissertation handbook for specific guidance). If appendices form part of the assignment, they must be included in the word count unless the instructions for the specific assignment state explicitly otherwise (e.g. You must submit your evidence within FOUR WEEKS of submitting your EC. What falls under extenuating circumstances? Self-certified EC claims must be submitted before the assessment deadline/date. Such students do not need to submit a separate EC application as an extension will be automatically granted as per their SoRA.If a student who already has a SoRA extension in place needs additional time and the grounds for EC are met, they are able to apply for further extensions using this process. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you can appeal via UCL'sAcademic Appeals Procedure. Please refer to SHS Faculty for penalties for over-length work. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some, Further information about the support available to you can be found on our, Short-term illness and other Extenuating Circumstances, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. You are expected to make reasonable plans to take into account commonly occurring circumstances (such as transport or computer problems) even those which, on occasion, may have been unforeseeable and unpreventable. Applying for an EC using self-certification. - To be clear, we are NOT asking for the ability to affiliate NEW RUMS clubs. Q!GQe#8! See also Extenuating Circumstances and Reasonable Adjustments (section 10). H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY there will be no penalty for submitting late). Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (. London, E16 2RD Please be patient. You are expected to only submit self-certified claims that meet the criteria set out in, Section 2.5: Grounds for Extenuating Circumstances, You can only self-certify before the assessment takes place. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. We may be able to support you better through the wider Student Support Framework. You must submit your late evidence no more than four weeks after submitting your EC application. UCL have a Self-Certification Policy in place for the 2022/23 academic year. The information you need to support you with an extenuating circumstances claim can be found below. They should be identified as Table 2 or Figure 1 etc, and all must have a short descriptive title. This year, students will be allowed to self-certify (apply without formal proof) for an EC . Then youll know where you are and how best to proceed with the assignments involved.
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